Handling of Personal Information

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                                                 【Public Notice on Purposes of Use of Personal Information】

TAC TOKYO Co., Ltd. (hereinafter referred to as “the Company”) hereby announces, pursuant to Article 21, Paragraph 1 of the Act on the Protection of Personal Information and JIS Q 15001:2017 Annex A.3.4.2.4, that personal information will be used within the scope of the purposes described below.

Purposes of Use of Personal Information

(1) Purposes of use when personal information is obtained directly from the individual in writing (including via website, email, etc.; hereinafter referred to as "Writing").

• Customer Personal Information: For the shipping of products in IT-related businesses, providing related after-sales services, and sending information regarding new products and services (including via email where consent has been obtained).

• Personal Information of Inquirers regarding our various businesses: To respond to and address inquiries.

• Shareholder Personal Information: For communication, provision of various information, shareholder management, and other related or incidental operations.

• Employee Personal Information: For personnel and labor management, business management, health management, security management, etc.
• Direct Job Applicant Information: For recruitment and hiring activities.

(2) Purposes of use when personal information is obtained by methods other than directly in writing.

• Information related to IT services entrusted to us: For the execution of IT-related business activities contracted by clients.

• Partner Company Personnel Information: For skill verification and for provision to clients/outsourcers.

• Applicant Information from Hello Work or private recruitment websites: For recruitment and hiring activities.

Public Announcement Regarding Retained Personal Data and Records of Provision to Third Parties

TAC TAKYO Co., Ltd. (hereinafter referred to as "the Company") hereby announces the following matters regarding requests for the disclosure, etc. of retained personal data (including notification of purpose of use, disclosure, correction, addition or deletion of content, suspension of use, erasure, and suspension of provision to third parties) and requests for the disclosure of records of provision to third parties.

1. Name and Address of the Company, and Name of the Representative

• Name: TAC TOKYO Co., Ltd.

• Address: 1. Sansho Bldg. 2F, 3-40-10 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan 2. 1-4-17 Hokima, Adachi-ku, Tokyo 121-0064, Japan

• Representative: Terence  Wang , Representative Director

2. Personal Information Protection Manager

• Title: Representative Director

• Contact Information: info@tacjob.com

3. Purposes of Use of Retained Personal Data

• Customer Personal Information: For the shipping of products in IT-related businesses, provision of related after-sales services, and sending information regarding new products and services (including via email where consent has been obtained).

• Personal Information of Inquirers regarding our various businesses: To respond to and address inquiries.

• Shareholder Personal Information: For communication, provision of various information, shareholder management, and other related or incidental operations.

• Employee Personal Information: For personnel and labor management, business management, health management, security management, etc.

• Direct Job Applicant Information: For recruitment and hiring activities.

4. Contact Information for Complaints Regarding the Handling of Retained Personal Data

Inquiries regarding retained personal data are accepted at the following desk:

TAC TOKYO Co., Ltd. Inquiry Desk for Personal Information, Administration Department

•                                                                                                      Address:

  1.                                                1.Sansho Bldg. 2F, 3-40-10 Hongo, Bunkyo-ku, Tokyo 113-0033, Japan

  2.                                                2.1-4-17 Hokima, Adachi-ku, Tokyo 121-0064, Japan

•                                                        Email: info@tacjob.com *Please refrain from sending unsolicited commercial emails (spam).

•                                                        TEL: 03-6772-8514 (Business hours: 9:00 AM – 6:00 PM)

5. Authorized Personal Information Protection Organizations

The Company is not a member of any authorized personal information protection organization.

6. Procedures for Requests for Disclosure, etc.

If you wish to make a "Request for Disclosure, etc." regarding your personal data, please contact the Inquiry Desk for Personal Information mentioned above. We will provide you with an explanation of the necessary procedures and send you the required application forms.

7. Measures Taken for the Security Management of Retained Personal Data, etc.

The Company has established regulations regarding the handling of personal information and specific personal information, as well as regulations concerning security measures, and implements the following measures:

(1) Organizational Security Control Measures

• Policy Establishment: We have established policies regarding the handling of personal information. These are disseminated thoroughly throughout the Company as our "Personal Information Protection Policy" and are also made available to the general public on our website.

• Establishment of Handling Procedures: We have defined procedures for each stage of the data lifecycle—including acquisition, use, storage, provision, and deletion/disposal. These procedures outline handling methods, the roles and responsibilities of managers and personnel, and are compiled into formal internal regulations disseminated to all employees.
• Inspections and Audits: We conduct regular self-assessments regarding the status of personal information handling. Furthermore, we perform periodic internal audits conducted by other departments or external parties from an impartial standpoint.
• Access Control: We strictly limit the number of employees authorized to handle personal information.

(2) Personnel Security Control Measures

• Employee Training: We conduct regular training sessions for our employees regarding key points and precautions when handling personal information.

• Confidentiality Agreements: We obtain written pledges from all employees regarding the maintenance of confidentiality.

(3) Physical and Technical Security Control Measures

• Area Access Control: We restrict the areas where personal information is handled to prevent unauthorized viewing by employees who are not in charge of handling it or by any other unauthorized persons.

• Entry/Exit Management: We implement entry and exit management for employees in areas where personal information is handled and place restrictions on the devices and equipment they may bring into these areas.

• Secure Storage: Personal information is stored in lockable cabinets or on servers with strictly controlled access permissions.

• Network Security: We have implemented firewalls and other security measures to prevent unauthorized external access to our servers.
• Anti-malware Measures: We implement measures to protect against malicious software, such as computer viruses.
• Secure Data Transfer: When transferring personal information, we take the following precautions:

• Physical Media: When transferring physical media, we use methods that provide delivery records or ensure direct hand-to-hand delivery.

• Electronic Data: For the transmission of electronic data, we implement leakage prevention measures such as encryption.

(4) Understanding the External Environment

When outsourcing the handling of personal information to a third-party provider, we confirm the secure handling of such information by understanding the relevant personal information protection systems and by reviewing the contents of contracts, terms of service, and user agreements regarding the handling of personal information.